In the Participants tab, you will find seven action buttons that will be useful to manage your database.

Here are their purpose :


Add a participant
Send an email
Modify your guest's status to the event (or sub-event), modify your quest's category, delete a guest
Simple search for a guest
Export your database
Import your database
Export your participant's photos



1. Add button: 


By clicking on the Add action button, you can manually add a participant to your database.


By clicking on Submit this window will appear :



You will access your new guest's registration form. 

The fields that are mandatory are your Participant's first name, last name, and email address.



2. Button Email


Click on the E-mail home button to send an e-mail:



    A. Bulk:


If you want to send your e-mails to the entire database, remember to display all the lines:

Then check the box that will check the boxes of all your participants.


    B. Individual:


If you wish to send your e-mails to only certain people in the database, select your participants by checking the box in the participant line.

Then, after selecting all or some of your participants, click on the e-mail action button.


The e-mail box will open:

  • Select the e-mail to be sent 
  • Check sending language
  • Preview the e-mail (you'll see it as the participant(s) will receive it).


Once you've checked everything, click on Send.


3. Modify button:


By clicking on the Modify action button, you'll be able to make mass or individual modifications: In the same way as explained in the e-mail section, tick the box that will tick all participants, or tick only the boxes of the participants concerned.


These modifications are of different types:

  • Modify registration status, Cancel participants or Delete participants
  • Enroll participants in sessions or modify their session registrations
  • Modify guest data 


4. Search button:


By clicking on the Search action button, you can search for participants according to 2 criteria:


To cancel the search, click on F5 or on the Participant tab to return to the full list of participants.


5. Export button:


By clicking on the “Export” button, you can generate an Excel file containing all participant information.

To modify the columns to be exported, click on


Both tables return to the same cell:


Select the Export column list box in the registration screen to choose which columns will be visible in your export file.


Select the columns you wish to display in Available columns, then click on Add to move them to Selected columns.

You can change the column display order using the 2 small arrows. 


6. Import button:


By clicking on the Import action button, you can import your participants en masse:


All you need is an Excel document with at least the following columns: Last name, First name and Email.


To add other information, such as Company, it is imperative that the corresponding fields are present in your registration form.


Then copy/paste your Excel document (with the column headings) into the space provided.



Notes: For further information, please refer to the “Adding a participant” sheet.


7. Album button: 


If you include the Photo upload option in your registration form, you will be able to export their photos by clicking on the Album button in the Participants tab.



This gives you the option of exporting photos. A compressed .zip file will be downloaded. Simply click on Export.


You can also print the photos by clicking on the “Print” button in the top right-hand corner of the window.