Why is it useful?


Creating sessions allows you to organize your event program in a structured and chronological way by displaying sessions on your website or in the ConnexMe app. You can choose between a shared agenda or a personalized agenda based on participant registrations.

Once the sessions are created, you can track registrations for each session, ensuring smooth and optimal event management.


How does it work?


1. Go to the Configuration > Agenda tab

 
 

Then click on the Add a session button.


2. Enter the title of your session, as well as the start and end dates and times.


3. Set the session visibility

The “Visibility” section allows you to choose whether a session should be accessible to all participants or only visible in the personalized agenda of registered participants.

  • Visible to all participants: the session is shared and accessible to everyone.
  • Visible only to registered participants: the session appears in the agenda only if the participant is registered.
  • Visible to all participants, plus their personalized agenda: the session is visible in the shared agenda and added to the personalized agenda of registered participants, with a green indicator next to it (ConnexMe app only).



Click Edit to adjust these settings.


It is also possible to hide the session so that it is visible only in the back office.


4. Enable registrations via ConnexMe


If you are using the ConnexMe app, you can allow participants to register directly for the session from the app.

In the app's Agenda tab, the participant can click on the session name to register:




5. Additional information to add to a session


You can enhance your session with the following elements:


a. Participant quota: limit the number of possible registrations


b. Description: describe the content and objectives of the session

c. Speakers: 

           - Select them from the list of existing participants
 

           - Or add a new speaker (they will automatically be added to your participant list with “Extra” status)

           - If multiple speakers are associated with the session, you can sort them alphabetically


d. Location: specify where the session takes place
 

  You can choose an existing location or create a new one


e. Logo: add a visual to make the session easier to identify

6. Finalizing and managing sessions

          - Click on Save to confirm the creation


-To permanently delete a session, click on Delete


The sessions created will automatically appear on your website via the 'Agenda' component and/or in your ConnexMe app, organized by day and in chronological order.


WARNING: You can also add sessions directly from the Registration Form or from the Logistics > Sub-events tab.



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